Administrator (Part-Time)

Our client is seeking a motivated and organised Administrator to join them on a temporary basis. This is an excellent opportunity for someone looking to gain valuable experience in a professional environment. Working within a busy and supportive department, you’ll play a key role in ensuring the smooth day-to-day running of administrative activities while developing valuable transferable skills. The successful candidate will be available to work 3 days per week, year-round, with the assignment expected to last approximately 4-6 months, although the duration may be extended depending on the needs of the client. Company Benefits: * Friendly and supportive working environment * Flexible working pattern of 3 days per week * Long-term temporary assignment with an anticipated duration of 4-6 months Key Responsibilities: * Provide comprehensive administrative support, including typing correspondence, maintaining records and assisting with smooth day-to-day running. * Process lesson discontinuation requests, issue acknowledgements and maintain accurate records of changes and departmental information. * Support the administration of awards ceremonies, ensuring documentation is accurately processed and communicated. * Liaise with staff regarding advertising vacancies, acknowledging applications, obtaining references and coordinating interview arrangements. * Attend meetings, take accurate minutes and distribute documentation to relevant stakeholders. * Act as a key point of contact between the Music Department and the Business Centre, including Finance and Estates teams. * Order, receive and issue resources and materials, reconcile invoices and charges, and follow up on outstanding orders. * Manage the allocation and tracking of music-related assets, ensuring records are maintained and relevant information is communicated to the Business Centre. * Process absence sheets and maintain accurate attendance-related records. * Assist with the administration and coordination of music-related events. * Support the preparation, checking and distribution of programmes and event documentation. * Maintain and update catalogues, including, document resources, hardware and supplier information. Experience and Skills Requirements * Excellent written and verbal communication skills with a professional and confident manner. * Highly organised with exceptional attention to detail and accuracy. * Ability to manage multiple tasks, prioritise workload and meet deadlines within a busy environment. * Confident handling confidential and sensitive information with discretion. * Strong Microsoft Office skills, including Word, Excel and Outlook. * Comfortable liaising with a variety of people. * Ability to produce professional documentation, correspondence and meeting minutes. * Proactive, reliable and willing to support a wide range of activities. * Must be a car driver. If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted